Correspondence concerned with buying and selling abroad calls
for special care because of the time it takes to receive replies and
to correct mistakes.
(1) The exporter's correspondence
This will be concerned with following:
a). Providing quotation and samples
b). Acknowledging indent (ie. orders for goods or more strictly,
orders sent to an agent to buy goods)
c). Sending inquiries to manufacturers in his own country and
placing orders with them (where the exporter is acting as an agent)
d). Arranging with shipping companies or forwarding agents
for goods to be shipped.
e). Arranging insurance (C.I.F)
f). Sending shipping documents to the importer, either direct or
through the bank.
(2) The importer's corresspondence.
This will be concerned with the following:
a). Request for quotations and samples.
b). Placing orders with foreign suppliers, either direct or through agents
c). Acknowledging shipping documents received.
d). Arranging insurance (unless this has been done by the exporter - C.I.F)
e). Arranging for transport from the docks - Port in his own country
to his premises or to a warehouse.
f). Sending report and payments to the exporter.
Exporter's Importer's correspondence
